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Study Abroad Office
Thornton International House
344 W. Woods Street
San Marcos, TX 78666-4616

Telephone: 512.245.1967
Fax: 512.245.1644

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Study Abroad Forms

Texas State Faculty-Led Study Abroad Application Form

Attention: Registration for Summer 2014 is now OPEN!

All students who plan to participate in a Texas State Faculty-Led study abroad progam must submit the online application below.

Step One: You will need to first complete the PARTICIPATION APPROVAL PAGE. This needs to be filled out by you and obtain three signatures. One from the dean of students, your academic advisor and your study abroad academic program director (APD). Once the form is completed you will attach it to the online application. This form must be attached or you will not be able to go forward with the application.

Step Two: You will need to submit your first payment according to your study abroad program payment schedule. This payment includes a $200 non-refundable application fee. Make sure to print out the receipt. You will need to attach this to the online application. Your receipt must be attached to your application, otherwise you will not be enrolled in the program. Online payments are received on our website.

Step Three: Review the payment and cancellation policies for your program. The payment and cancellation form is located on the faculty-led programs web page.

Step Four: Please fill out the ONLINE FACULTY-LED APPLICATION. In the application you will  attach your participation approval page and the receipt for your application fee. Please follow all instructions listed in the application. Remember, incomplete applications will not be processed.

Step Five: Submit your online application with your participation approval page and copy of your receipt, you should then receive a automatic confirmation of submission. You will be re-directed to the payment and cancellation policies of your program once you have clicked the "submit" button on your application.The Study Abroad Office will review your application and send you a confirmation of enrollment and instructions related to your study abroad registration via e-mail within seven business days.

For more information, you may contact your academic program director (APD) or the Study Abroad Office. If you receive financial aid, you must notify the Texas State Financial Aid Office, located in J.C. Kellam 220, that you have been accepted to this program.

Texas State International Exchange Program Application Packet

After you print out and complete the International Exchange Program Application, the application forms must be approved by the dean of students and your academic advisor. Students must submit these forms to Texas State Study Abroad. The deadlines for submitting these forms are February 1st for exchange programs in the fall semester, and September 1st for exchange programs in the spring semester. All applications will be reviewed within the next 15 days of the application deadline, and notification of acceptance will be sent to the students via e-mail.

Please make sure that your packet includes:

  • Application Check-list
  • Application
  • Participation Approvals
    Must be signed by the Dean of Students and your academic advisor
  • Reference 1
    Must be completed by a Texas State faculty or staff member
  • Reference 2
    Must be completed by a Texas State faculty or staff member
  • Language Proficiency (if applicable)
    Must be completed by a Texas State language instructor

Texas State International Exchange Program Acceptance Form

This form is required for all the students who applied to participate in the International Student Exchange Program, and have received notification of acceptance from the Study Abroad Office.This form must be submitted to the Study Abroad Office within the next two weeks after the notification of acceptance was sent by the Study Abroad Office, along with the $250 application fee. Please click here to download and print the International Exchange Program Acceptance Form.

Affiliated Program Application Packet

After you print out and complete the Affiliated Program Application Packet, the application forms must be approved by the dean of students and your academic advisor. Students must submit these forms to the Study Abroad Office. Included in the packet is the Transfer Credit Agreement Form (for undergraduate credits only). You will need to submit a copy of the syllabus or description of each class you plan to take while abroad with the Transfer Credit Agreement Form. Once all forms are filled out correctly you will then submit these forms to the Study Abroad Office with proof of payment. The fee for the application packet is $125.00. You may submit payment on our website. Please click here to download and print the Affiliated Program Application Packet.

Transfer Credit Agreement Form (undergraduate credits)

This form is required for all student who wish to study abroad and would like to transfer undergraduate credits to Texas State. If you are going on an affiliated program you will need to fill out the affiliated application packet. It will contain the Transfer Credit Agreement Form. This form will need to be filled out to make sure your classes while abroad will transfter to Texas State. You will need to fill out the form properly, attach a description/syllabus of each course and submit your packet to the Study Abroad Office. The Study Abroad Office will then send your information to the Undergraduate Admissions Office for final review and approval. This process may take up to 14 business days. The fee for this process is $25.00. You may submit payment through the Study Abroad website. Please click here to download and print the Study Abroad Transfer Credit Form.

Graduate Study Abroad Transfer Credit Agreement Form (graduate credits)

This form is required for all student who wish to study abroad and would like to transfer graduate credits to Texas State. The fee for this process is $25.00. You will need to fill out the form properly, attach a description/syllabus of each course, and submit your packet to the Graduate College located in JCK 280 along with proof of payment of the $25 fee.  The Graduate College will then determine if credits can be trasferred to Texas State, and then send your form to the Study Abroad Office for final approval. Keep in mind that this process may take several days.  You may submit payment through the Study Abroad website. If you are participating in an affiliated program, this fee is already included in your affiliated program fee. Please click here to download and print the Graduate Study Abroad Transfer Credit Agreement Form.

Status Change Request Form

Students who wish to withdraw, change program, add or drop course(s) need to fill out the Status Change Request Form. There is a fee of $25.00 to transfer to another program. You may pay this fee on our website under online payments. Once the form is complete you will need to submit to the study abroad office by person or by email to studyabroad@txstate.edu.

Verification of Engagement Form

Students receiving financial aid at Texas State must demonstrate completion of course work abroad therefore need to fill out the verification of engagement form. Although a transcript will be required to transfer credits to Texas State, it is common that transcripts are not available by the time they are needed to comply with federal financial aid regulations. Thus, students receiving financial aid must submit this form by the date indicated on the form.

Students who fail to submit this form by the designated deadline, will be in violation of federal financial aid regulations, and will be required to repay all or portion of their Title IV financial aid.

THIS FORM IS MANDATORY FOR ALL STUDY ABROAD STUDENTS

WHO WERE AWARDED FINANCIAL AID