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Faculty-Led Program Important Information

Application Deadlines

Spring 2024 Applications
Open: September 1st 2023
Close: October 15th 2023

Summer 2024 Applications
Open: October 16th 2023
Close: February 1st 2024

* Space is limited, early application is strongly recommended

Admission Requirements

All faculty-led programs require that the student is in good academic and disciplinary standing, and meet all pre-requisites for the specific courses abroad. The student must also complete all necessary application and supplemental documents required by the program and comply with all deadlines. 

Occasionally, programs may have other requirements depending on the particular circumstances such as physical condition, academic classification, interviews, etc. If a program does have these specific requirements, they will be stated in the program's online brochure.

Financial Aid and Scholarships

While participating in a Faculty-led program, students are eligible to use their Texas State financial aid as long as they meet all financial aid eligibility requirements. It is strongly recommended that you discuss your education abroad plans with Texas State Financial Aid and Scholarships to go over your specific financial aid award and disbursement dates.

For more information about Texas State Financial Aid & Scholarships, as well as other specific education abroad funding opportunities, please visit our Financial Assistance page.

Student Withdrawal, Program Cancellation, and Refund Policies

The following withdrawal and refund policies apply to Education Abroad program fees only. Tuition is refunded according to the refund schedule provided on the Texas State Student Business Services (SBS) webpage.

Student Withdrawal

Spring 2024 Faculty-Led Programs 

A student who wishes to withdraw from their Education Abroad program must complete and submit the Withdrawal Request Form. The form is located on the Texas State Education Abroad office website. All student withdrawals will be subject to withdrawal fees according to the following schedule: 

Date of Withdrawal

Withdrawal Fees           

Withdrawals on or before October 31, 2023

$200 application fee

$300 program fee pre-payment (if applicable)

Withdrawals from November 1, 2023 to November 15, 2023

$200 application fee

$300 program fee pre-payment 

50% of program fee according to program payment schedule published on the Education Abroad website

Withdrawals on or after November 16, 2023

$200 application fee 

$300 program fee pre-payment

100% of program fee according to program payment schedule published on the Education Abroad website

Summer 2024 Faculty-Led Programs

A student who wishes to withdraw from their Education Abroad program must complete and submit the Withdrawal Request Form. The form is located on the Texas State Education Abroad office website. All student withdrawals will be subject to withdrawal penalties according to the following schedule:

Date of Withdrawal

Withdrawal Fees

Withdrawals on or before February 15, 2024

$200 application fee

$300 program fee pre-payment (if applicable)

Withdrawals from February 16, 2024 to March 1, 2024

$200 application fee 

$300 program fee pre-payment 

25% of program fee according to program payment schedule published on the Education Abroad website

Withdrawals from March 2, 2024 to April 1, 2024

$200 application fee 

$300 program fee pre-payment 

50% of program fee according to program payment schedule published on the Education Abroad website 

Withdrawals on or after April 2, 2024

$200 application fee 

$300 program fee pre-payment 

100% of program fee according to program payment schedule published on the Education Abroad website

When a student withdrawal occurs, Education Abroad will report the applicable charges to SBS which will then be added to the student's Texas State tuition bill. It is important to understand that failure to resolve any outstanding balances will result in a registration hold or graduation hold. 

The above scenario is also applicable in the event that a student does not officially report their decision to withdraw to Texas State Education Abroad, but decides not to participate and/or stops responding to program requirements such as submitting forms or attending pre-departure orientations.

Texas State University is committed to providing students with the opportunity and resources to appeal requests for tuition and program fee refunds due to reasons beyond a student’s control. Appeal requests must be submitted within four weeks of the official withdrawal date and following the policies and procedures established by Texas State Education Abroad.

Involuntary Student Withdrawal

Students dismissed from a program may lose all academic credit and will remain responsible for all program and tuition fees. Dismissed students will not be eligible for any refunds associated with their participation in the Education Abroad program. 

Program Cancellation by Texas State

Texas State may cancel a program at any given time for unforeseen circumstances, even when a program has already started, and students are abroad. Should a program be canceled, Texas State will collaborate with all our program providers and seek the maximum refunds possible. 

While the university provides health and travel assistance insurance coverage for all students traveling abroad, it is strongly recommended that participants purchase travel insurance to cover students from personal financial loss due to program or flight cancellations, trip interruptions, illness or injury, or any unforeseen changes in travel plans. Texas State will not be able to reimburse students for any expenses related to airfare, passport cost, etc. even if the program has been canceled by Texas State.

Students should regularly check the Texas State Education Abroad website for updates regarding the status of the programs.